Title: Assistant Director
Philanthropic Services · West Palm Beach, Florida
The Assistant Director provides critical executive-level support to the President/CEO and Vice President for Philanthropy, with a primary focus on cultivating and stewarding relationships with the organization’s top 50 donors. This role is essential in ensuring the seamless operation of the executive office and the successful execution of philanthropic initiatives.
Responsibilities:
Executive Support:
· Provide comprehensive executive support to the President/CEO and VP for Philanthropy, including calendar management, travel arrangements, and expense reports.
· Prepare meeting materials, including agendas, presentations, and research.
· Coordinate and manage high-profile appointments, ensuring seamless logistics and preparation.
· Anticipate and proactively address the needs of the executive team.
Donor Relationship Management:
· Provide high-level administrative and logistical support to the President/CEO and VP for Philanthropy in managing relationships with top 50 donors.
· Coordinate and execute donor engagement activities, including meetings, events, and correspondence.
· Conduct in-depth research and prepare comprehensive donor profiles and reports.
· Manage donor communications and correspondence, ensuring timely and effective responses.
· Greet visitors, handle accommodations, and make necessary announcements.
Project Management:
· Collaborate with cross-functional teams to support the execution of philanthropic initiatives.
· Manage and track project timelines, deliverables, and budgets.
· Provide administrative support for special projects as assigned.
Qualifications:
· Bachelor’s degree preferred.
· Minimum of 5 years of experience in executive support or donor relations.
· Proven ability to manage multiple tasks and prioritize effectively.
· Exceptional organizational and time management skills.
· Strong interpersonal and communication skills, both written and verbal.
· Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
· Ability to maintain confidentiality and exercise discretion.
· Demonstrated ability to build and maintain strong relationships with internal and external stakeholders.
Desired Qualifications:
· Experience in the nonprofit or philanthropic sector.
· Knowledge of donor databases and CRM systems.
· Experience in event planning and coordination.
To Apply:
Please submit your resume and cover letter outlining your qualifications and interest in this position.
Why Join Us?
The Community Foundation for Palm Beach and Martin Counties offers a dynamic and rewarding work environment where you can make a real difference in the lives of others.
